Office Manager (Temporary/Part-Time)
Rohnert Park, California•Temporary
$23 - $25 hourly
$23 - $25 hourly
About the Job
Innovative Behavior Resources, Inc. is seeking a temporary part-time Office Manager to support our ABA operations while our current Office Manager is on maternity leave. This position is expected to run from August 3rd – January 4th and is ideal for someone who is organized, dependable, and enjoys supporting families, staff, and a growing healthcare team. No prior experience is required. Comprehensive training will be provided, including a two-week training period with the current Office Manager and up to four additional weeks of ongoing support for questions and transition needs.
Pay & Benefits:
- Up to $25 per hour.
- Temporary position: August 3rd – January 4th.
- Up to 10 hours per week.
- Flexible scheduling.
- Paid training and ongoing support.
- Meaningful opportunity to support children and families receiving ABA services.
Office Manager Job Responsibilities:
- Support daily office operations and maintain smooth administrative workflow.
- Manage incoming phone calls, emails, voicemails, and internal communications.
- Assist families and staff with scheduling, administrative questions, and general support needs.
- Coordinate technician schedules, session assignments, and schedule changes.
- Maintain accurate client and staff records, including documentation, authorizations, and digital files.
- Support client intake processes, including paperwork collection, onboarding documents, and file organization.
- Assist with billing and insurance-related tasks, including tracking authorizations, service hours, and required documentation.
- Support compliance needs by maintaining accurate records and preparing documentation as needed.
- Maintain HIPAA confidentiality and protect sensitive client information.
- Communicate professionally and proactively with families, technicians, supervisors, and leadership.
What We Offer:
- Flexible, part-time schedule (up to 10 hours/week).
- Paid training with hands-on support.
- A structured transition period with continued guidance after training.
- The opportunity to gain experience in healthcare administration and ABA services.
- A supportive team environment focused on helping children and families.
Requirements:
- No prior office management or ABA experience required.
- Strong organizational skills and attention to detail.
- Reliable, professional, and able to work independently.
- Comfortable communicating with families, employees, and leadership.
- Bilingual in English and Spanish is preferred, but not required.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Basic computer skills and ability to learn new systems.
- Must be able to complete required onboarding documentation and background check requirements.
EOE.
About Innovative Behavior Resources
Innovative Behavior Resources, Inc. (IBR) is an organization committed to the treatment of children with autism spectrum disorders using empirically validated methods and strategies in order to assist each child in reaching his or her greatest potential and improving their quality of life. At IBR, we value every child as an individual.In addition to autism treatment, we focus on the needs of the family and its fundamental role in the success of our individualized programming. We are dedicated to providing each family with customized support and training using the principles and techniques of applied behavior analysis (ABA) while following the ethical guidelines set forth by the Behavior Analysis Certification Board (BACB), the Association of Behavior Analysis International (ABAI), and the Association of Professional Behavior Analysts (APBA).